Party Booking Terms and Conditions

Please read the following terms and conditions carefully to ensure you, and your guests, have a great party.

Booking you Bee-fit Party Entertainments

A Party Booking Form must be completed by the party organiser (the Hirer). Any changes to the standard party offer must be discussed and agreed at the time of booking and confirmed in writing on the booking form. Exact numbers do not need to be confirmed but a near approximation must be provided on the booking form. This is required so that we can plan the activities and ensure we have sufficient materials. In the event that the Hirer’s requirements cannot be met, Bee-fit will contact the Hirer to make alternative arrangements. Any setting up/taking down of equipment must be accommodated within the booking period.

Bee-fit will provide written confirmation of the party within 10 days of accepting the party booking. If you have not received this confirmation please contact Bee-fit as otherwise your party may not be booked.

Payment for your Bee-fit Party Entertainments

Bee-fit requires a booking deposit of £30 before a party booking can be confirmed. Unless you have already paid the balance in full, the remaining balance for the entertainment must always be paid on the day to the senior Bee-fit coach. The deposit is non refundable and non transferable, as a small friendly business Bee-fit will always consider any reasonable request. Payment can be made in person in cash, by cheque payable to Bee-fit or via BACS transfer. We request that for bank transfer payments, you send an email to notify us that the payment has been made, so that we can look out for it and apply the payment to the correct booking.

The Price of your Party entertainments will be agreed at the time of booking. Mileage costs of £0.45 per mile may be charged outside of 15 miles of Bee-fit’s base in Worthing BN12.

Cancellation by the Hirer of the Bee-fit Party Entertainments

Bee-fit reserves the right to apply a £30.00 administration fee for cancellation or rescheduled parties. Cancellation or amendments must be received in writing at least 30 days in advance of the party. Ordinarily the Hirer will then receive a full refund. If the Hirer cancels within 30 days or fails to turn up on the day and has not cancelled by the appropriate method, the full charge will be due. If the party needs to be rearranged due to illness please contact Bee-fit at the earliest opportunity.

Cancellation by Bee-fit of the Party Entertainments

Although unlikely Bee-fit reserve the right to refuse, cancel or terminate a party at any time, either before or during the party, without any liability or refund.

Responsibilities of the Hirer

The Hirer is responsible for the care of all the children present at the party. We insist on a legal guardian or responsible adult being present at all times should they be needed in the event of an incident arising. It is the responsibility of the Hirer to ensure this happens.

If parties are held anywhere other than the Hirer’s home, Bee-fit will assume that the Hirer has either hired the venue or had permission to use the space, and have deemed the space suitable and safe to use for the types of activities being provided by Bee-fit, and your party as a whole. If coaches deem the venue to be unsuitable or if we feel that there are circumstances present of any kind that would be unsuitable to run a party Bee-fit reserve the right to cancel or terminate the party.

If at any time the Bee-fit coach deems that conduct of one or more children or adults present, is unsuitable in order to continue with certain activities at the party the coach can reasonably cease activities until the situation is resolved or terminate the activity or Bee-fit services entirely.

Bee-fit party plans are appropriate to the age of the children as booked. They may not be appropriate for children outside the specified age range. If you have younger or older children attending the party we would ask that you please ensure that either the parent/carer or an adult supervisor is there to look after them to ensure that activities can run smoothly.

Please note that with all our parties we will normally require a table. A strong trestle table about 6ft long will be suitable. We will also need access to a safe electricity supply. Parking at, or near to your venue is essential for a party to take place as there is an array of equipment to deliver. Please inform the Bee-fit Party Coordinator of any parking restrictions at the time of of confirming your venue.

During our parties we ask that no food or drink is provided during the actual entertainment that might distract children from the entertainment whilst it is happening.

Responsibility of Bee-fit

Bee-fit is covered with £10 million public liability insurance. All of our entertainers are freelancers and have First Aid Qualifications and an up to date DBS check. All electrical equipment used is either brand new or PAT tested for safety.

Although our coaches are DBS checked children must not be left alone with the Coaches and Coaches can not be asked to accompany children to the toilet or assist with feeding.

Bee-fit will not have any involvement with food at the party. It is Bee-fit’s recommendation that the Hirer ensure that any children with food allergies are overseen by their own parents/carers.

Bee-fit cannot guarantee to provide any one specific entertainer coach. This includes, but is not limited to, being based on their gender, age, ethnicity, or religion.